Volunteers | Safe Clubs 4 Kids

For more information on how your cricket club can become a Safe Club 4 Kids, please click here for a series of videos that can create a child safe environment at your club.

Working With Children Checks

The Working with Children Check (WWC Check) is a comprehensive criminal record check for certain people working with children in Western Australia.

The WWC Check aims to increase the safety of children in our community by helping to prevent people who have a criminal history that indicates they may harm children from working with children.

Visit the WA Working with Children Check website
 
Member Protection Information Officer (MPIO)
 
MPIOs are people trained to be the first point of contact within your Region/Association (or club) for any persons considering making a complaint or claim under the Member Protection Policy. MPIOs provide confidential, impartial and timely support and information. They also provide information about the local complaint resolution options available to address the individuals concerns. The Western Australian Cricket Association recommends that each Association has a qualified MPIO. The Western Australian Cricket Association has a number of staff who have completed the Member Protection Information Course.

For more information on how you can become a MPIO or other information please head to the Department of Sport and Recreation website.

SAFEGUARDING KIDS IN CRICKET

TO DOWNLOAD THIS INFORMATION AS A PDF BOOKLET, CLICK HERE *Please Note: Links in the PDF may redirect you via the WACA Website.

It is the responsibility of everyone to ensure our cricket environments are safe, fun and welcoming for all. Screening is vital for keeping children and members safe. The WACA and its affiliates are dedicated to creating safe environments for children and all members who participate in cricket[JD1].

There are a range of policies, processes and resources available to clubs and associations to help safeguard the children in their care. The WACA is working with the WA Sports Federation and Cricket Australia (CA) to develop a new Child Safeguarding and Member Protection Policy and package up all the relevant support resources to make it clear and simple for clubs. In the meantime the WACA and affiliated clubs and associations are currently covered under the CA Member Protection Policy:

Link

A new initiative this year is the introduction of Club Child Safe Officers. A Child Safe Officer is someone identified at a club who can manage the screening process for volunteers in that club and provide a confidential and safe channel for anyone to report something that doesn’t seem right. This person might hold an existing role in the club or this becomes a new role that your club deems to be important enough to recruit a dedicated person and will be a valuable addition to your club.

I encourage the leaders of our game at all levels to work together to ensure our kids have a safe and enjoyable cricket experience.

As a first step, here are some simple steps that your club or association can take for the 2016/2017 season.

 

Christina Matthews

CEO

 

CHILD SAFE OFFICER

The WACA strongly encourages clubs to consider including a "Child Safe Officer” role in your club. This might be a standalone role or built in to an existing role.

A Child Safe Officer (CSO) is essentially someone at the club who can manage the screening process for volunteers and provide a confidential and safe channel for anyone to report something that doesn’t seem right.

Member Protection officers are also available for CSOs or concerned club members to talk to and seek advice on what options are available to them. A list of WACA MPIO’s can be found at:

http://waca.com.au/other/id.php?m=6&ID=45

ATTRACT

It is no secret that it is difficult to attract volunteers. But for the sake of filling a position, we should never compromise on the values and behaviours that we stand for throughout our cricket community and in our clubs and associations.

So it is important to ensure that the volunteers you attract align to the agreed values and behaviours of your club or association. Be firm, clear and open about these expectations.

Ensure policies, procedures and guidelines and codes of conduct are clear, followed an easily accessible to all.

Recording:

It is important to establish and maintain a register of the volunteers in your club and the background checks they have done as well as their currency. This should be reviewed every year.

SCREENING

Once a club commits to developing and implementing a screening procedure they will need to be clear around which positions at the club need to follow the procedure (e.g. coach, secretary, president etc). Within this document clubs / child safeguarding officers should find all relevant links and information to policies. This should help implementation and activation of their club specific procedure.

1. Recruitment and Selection

·Outline and provide clear selection criteria, so that people apply for roles which suit their individual skill set. For example see the WACA’s position descriptions in our Volunteer Management Framework

·With each advertised position, clearly state the club’s commitment to member protection and child safeguarding as this in itself can act as a deterrent to unsuitable people.

·Conduct a face-to-face meeting (formal or informal) and be sure to ask questions as to why they are applying for the role and why they would like to work with children. Inappropriate responses should raise concern.

·Make sure any required credentials are checked and clarified as being correct. Don’t just take the applicants word for it.

 

2.Reference Checks

·The club should request at least two referees from the applicants most recent sporting club or employer. Feel confident to ask directly whether the person is appropriate to work with children.

3. Criminal Record Checks (Refer to Screening Flowchart A):

·Criminal History Checks are vital so you know who is working with the children at your club. Some volunteers will have a legislative requirement to get a Working with Children Check.

·Examples of positions at clubs which require screening are (but not limited to): coaches, team managers, president etc.

The Working with Children Check (WWC Check) is a compulsory screening strategy in Western Australia and the Christmas and Cocos (Keeling) Islands.

The WWC Check aims to protect children by:

·Deterring people from applying to work with children where they have a relevant charge or conviction on their criminal record that indicates they may harm a child;

·Detecting new charges and convictions of those people who hold a current WWC Card and preventing them from continuing to engage inchild-related workwhere their criminal record and behaviour indicates they may harm achild; and

·Protecting children by creating awareness that safeguarding children is a whole of community responsibility.

 

www.workingwithchildren.wa.gov.au

Applying for a Working with Children Check

·Obtain and complete a WWC Check form – accessible from Australia Post outlets.

·Have your authorised representative (or Child Safeguard Officer) sign the WWC Check form. Clubs should only use this authorised representative to approve online applications.

·Lodge the WWC Check form with Australia Post – 100 points of identification will need to be provided on lodgement.

·Costs

o$83.00 for paid and self-employed people.

o$11.00 for volunteers

·WWC Check renewals are available online via the working with children website.

Outcomes of a WWC Check application

·The applicant is issued with a WWC card.

·This allows them to engage in child related work.

·# THE CHILD SAFEGUARD OFFICER SHOULD RECORD THE CARD INFORMATION IN A CENTRAL SPREADSHEET #

·If an applicant is issued with an Interim Negative Notice or a Negative Notice, the club need to remove them immediately from any child related work, inform the WACA / CEO and the club president.

·# BEST PRACTICE FOR A CLUB (OR CHILD SAFE OFFICER) WOULD BE TO INTRODUCE A PROCEDURE INCASE A MEMBER / VOLUNTEER RECEIVES A NEGATIVE NOTICE #

https://workingwithchildren.wa.gov.au/employers-organisations/managing-wwc-checks/action-a-negative-notice

·If a person has withdrawn their WWC application, they are unable to commence child related work.

Note: If there is a volunteer engaged in child related work at your club who already holds a WWC Card, the club should sight as well as take a copy of the card, record the details in a centralised spreadsheet and validate and register the card on the WWC website.

This process allows the WWC Screening Unit to update the club on future changes in the cardholders status. It also keeps the WWC Screening Unit informed as to the cardholders engagement in child related work.

If volunteers in your club are not required under the legislation or exempt from getting a Working with Children Check an alternative criminal history check is encouraged.

Volunteer Police Checks

·A Volunteer National Police Certificate, (VNPC) lists an individual’s criminal and WA traffic court outcomes and pending charges that are deemed disclosable at the time of application.

·Clubs must have an ABN and be registered with the Department of Local Government and Communities to use this service.

·To register go to:

https://www.dlgc.wa.gov.au/Publications/Pages/National-Police-Check-Volunteers-Program.aspx

Applying for a VNPC

·Obtain and complete a VNPC form provided by the club.

·Proof of identification is required.

·Cost is $14.90

·Takes roughly 15 working days depending on postage.

·The certificate remains the property of the volunteer.

For further information visit:

https://www.police.wa.gov.au/Police-Direct/National-Police-Certificates/Volunteer-National-Police-Certificates

National Police Checks

A National Police Certificate, (NPC) lists an individual’s criminal and WA traffic court outcomes and pending charges that are deemed disclosable at the time of application.

Applying for a NPC

·Complete and lodge a NPC application at an Australia Post outlet, or online.

·Provide 100 points of identification.

·Cost is $52.60

·Takes roughly 15 working days to process.

For further information visit:

https://www.police.wa.gov.au/Police-Direct/National-Police-Certificates

# ADD ALL CRIMINAL RECORD RESULTS (INCLUDING VOLUNTEERS WHO ARE EXEMPT FROM THE WWC CHECK) TO YOUR RECORD KEEPING SPREADSHEET #

# MAKE SURE THIS SPREADSHEET IS KEPT IN A SECURE AND CONFIDENTIAL LOCATION #

4. Respond to a person with a criminal record check and / or feedback or broader concern:

·Clubs and Child Safeguard Officers should follow a procedure when responding to a person who has one or more of the following:

oA reference check which raises concern;

oAn inappropriate interview response;

oHas a criminal record which makes them an unsuitable candidate for the role they applied for;

oReceives a WWC Interim Negative Notice or Negative Notice issued – inform WACA GM Game Development immediately for support and uidan

oHas had any other concern raised about them, e.g. inappropriate behaviour.

 

5.Appointment and Induction:

·Once the above steps have been completed, a decision by the Club committee needs to be made about whether the potential volunteer is suitable for the role they have applied for.

·They should then be offered the position making sure the club follows their policies, procedures and an induction is provided.

6.Support

Ensure your club is supportive and open about how you manage your environment to keep it safe, fun and welcoming for all. Discuss with everyone the expectations and offer ongoing support + supervision to help keep track of a volunteers attitude, actions and practices. This will help the club manage whether a volunteer is effectively performing their role.

Criminal Record Checks

Job Title: Child Safe Officer

Overview:The Child Safe Officer (CSO) is the first pointof call in the club for any enquiries, concerns or complaints about harassment and abuse.

The main function of a Child Safe Officer is to screen new members / volunteers to the club whilst also keeping a database of all Working With Children Checks and Police Clearance details.

Skills Required

· Well organised

· Well-developed communication skills

· Personable

· Intermediate data entry skills

· Good understanding of computer systems and spreadsheet formatting

Key Roles & Responsibilities

As outlined in the WACA’s Child Safe document the key roles and responsibilities will include:

·Screening all new members / volunteers to the club using the correct processes and protocol.

·Keeping all Working With Children Check or Police Clearance data of each volunteer at the club in a secure and easily accessible location

·General maintenance and updating of this database

·Lead club based strategy around creating safer environments for children

Time Required per week

1 – 2 hours per week

Other

Ensure the Volunteer has completed the correct screening process and has obtained a Working with Children Check, Volunteer National Police Certificate or National Police Certificate where applicable

 

Helpful Links for Child Safe Officers:

·Working with Children Check spreadsheet for recording - https://workingwithchildren.wa.gov.au/resources/publications/fact-sheets-booklets/resources-for-employers-and-organisations

·Registering a WWCC card - https://workingwithchildren.wa.gov.au/employers-organisations/online-services/registeremployees

·Validating a WWCC card - https://workingwithchildren.wa.gov.au/card-validation


REPORT

It is important to have an understanding of children’s needs and appropriate responses to any concerns, including reporting.

Support members to feel confident in their understanding of child abuse, know where to raise concerns and respond to any disclosures, allegations, or suspicions of child abuse.

Identify the person in your club who can be contacted by those wanting to raise an issue or concern.

 

·Add above WACA contact details

RELEVANT RESOURCES:

CA Policy

WACA Volunteer Management Framework

Safe Clubs 4 Kids

Play by the Rules

Community.cricket

Working with Children Check


Other useful links:

Play By The Rules

Community Cricket